A shared folder becomes useful when everyone can identify the current project, source materials, and approved export. The structure should reflect the work rather than each person's personal desktop habits.
Agree on a small hierarchy
Create areas for source assets, working projects, review exports, and approved files. Keep one clear location for the current approved thumbnail. Use the same naming convention across collaborators.
Define editing responsibility
Record who is making the next revision and which feedback is authoritative. Avoid simultaneous edits to separate copies that later need to be reconciled. Keep comments tied to an exact version number.
Prepare the final handoff
Check that linked images and necessary font information are included where permitted. Remove private or unrelated materials from the shared folder. A teammate should be able to open the project and locate the correct export without asking which file in a long message thread was the final choice.